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Criteria: Full Membership:
Associate Membership:
Policies and Information BCACDI Board Members - Regional Responsibilities Overview - The BC Association for Child Development and Rehabilitation is committed to ensuring that the activities and policies of the Association reflect the issues and priorities of all regions of the province. To facilitate regional representation, the Association's nominations committee endeavors to ensure that the provincial Board includes Directors from each of the Association's four regions: Vancouver Island, The North, Central, and Lower Mainland. BCACDI Board Members and member agency representatives are mutually responsible to facilitate good communication and relations between the provincial Association and the member agencies in their regions. Member agencies are also expected to advise the provincial Board member in their region of critical issues and to involve the Board member in regional discussions and activities related to the Mission and aims of the Association.
A conflict of interest occurs when the actions of an individual Board member actually further, or have the appearance of furthering, his or her own self-interest or the interest of another organization. The BCACDI considers the following situations conflicts of interest:
The board makes the final determination on whether the conflict of interest has been resolved to the Board's satisfaction. If a conflict of interest cannot be resolved to the Board's satisfaction, the Board member will be asked to resign from the Board. If a Board member refuses to resign, the Board member may be expelled from the Society by special resolution. Reason for the Policy: The BCACDI is built on its relationships with it's members, partners, families, communities and it's funders. Board members have an ethical responsibility to the organization and a visible role in society and cannot be seen or perceived to be in conflict of interest situations. If a Board member refuses to resign, the By-Laws of the Association have an expulsion/cessation of membership clause which states that a member/director may be expelled from the Society by special resolution passed at a general meeting. Notice of the special resolution for expulsion shall be accompanied by a statement of the reason(s) for the proposed expulsion. The person who is the subject of the proposed resolution shall be given an opportunity to be heard at the general meeting before the special resolution is put to a vote. References: BCACDI By-Laws Procedures:
The duty of the members of the Board of Directors of the BCACDI require that they exercise a high degree of loyalty, skill in decision making, and responsibility in how they present themselves to the public at large. In their attempts to keep the public informed and aware they must also keep in mind the need for confidentiality in what they say and how they respond to situations. It is not always easy to maintain the high degree of confidence required when placed in certain situations and these following practical guidelines will assist if and when one of those "situations" should arise. The areas of confidentiality have been broken down into four categories as follows:
Within the confines of the Board room a Board member must feel free to speak openly and honestly his/her feelings on any subject without fear of reprisal. Under no circumstances should the mover/seconder to a motion be revealed or discussed in public; neither should the supporters or opposers to a motion be revealed or discussed. Once passed, a motion becomes the motion of the Board and not of the individuals who voted for it. A person may request that his support or non-support of a motion be recorded for the minutes. Fee Schedule Policy Membership fees are determined by the size of the member organization as determined by the total dollar amount of government contracts held (for all services and programs for children and youth with special needs or at risk of developing a developmental delay) from all ministries, not total budget. This recognizes that many members must fund raise a significant portion of their total operating funds. Changes to the annual membership dues shall be determined at the Annual General Meeting of the Association. The fee schedule policy approved at the February 2004 Annual General Meeting and effective January 1, 2005 is as follows:
1 Associate memberships are available only to out of province agencies and/or agencies/companies/groups/individuals which do not receive any funding through government contracts for children's services and programs. Fees for the new year (plus any outstanding amounts from prior years) must be fully paid by the due date, January 1st, in order to have the right to vote at our AGM, held in January or February each year. Members who are unable to pay, may apply to the Board, in writing, with a specific reason and request to have payment delayed or altered. The Board will make a decision after due consideration of the circumstances. Fee Schedule Policy revised: December 2, 2004 Travel Pool To encourage association members to be fully represented at BCACDI meetings, travel costs are pooled so that each member pays an average cost for travel to and from meetings. This ensures that no member is unfairly penalized for distance from the meeting site. Meetings are traditionally held in Vancouver as it is a transportation hub for the province and therefore a preferred location as far as travel costs are concerned. Those attending BCACDI meetings are required to utilize the least expensive mode of travel. It is important when air travel is involved that all necessary bookings are made as early as possible to take advantage of seat sales and special pricing discounts. Allowable Travel Costs for Pooling:
Procedure: During the meeting, a Travel Pool form will be circulated. Indicate on the form your name, organization's name, and the cost and mode of travel. Once the treasurer has determined the average of all eligible delegates, each member
association will be reimbursed or billed, as the case may be, the difference between the actual and average travel costs. NOTE: Your organization is billed for travel costs even if no one attends the meeting. Prompt remittances are appreciated so that the necessary paperwork can be processed within an acceptable time frame.
The nominating committee in presenting it's report will identify the length of term of office for each position as per the by-laws to ensure appropriate continuity from year to year. Nominees will identify whether they are standing for a regional or an at-large position. Nominations may also be received from the floor. All full members will have the right to vote on all regional representatives and all at-large representatives. Voting will be by show of hands for each position in turn unless a secret ballot is called for and carried by a majority of the voting membership. Click here to get the Membership Application Form (this requires Adobe Acrobat Reader to view). |
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